Saturday, 13 January 2018

Job Opportunity at Kazini Kwetu, Receptionist

Location: Dar es Salaam
Deadline: 31st, January, 2018

On behalf of client, Kazinikwetu Ltd is looking for a receptionist to be based in Dar-es-salaam. The Receptionist will be responsible for answering incoming calls, greeting clients and visitors, directing calls to appropriate employees, mail distribution, flow of correspondence, and provides general office support with a variety of clerical activities.

Primary Responsibilities and Duties:
The duties of the Receptionist, include but are not limited to:
Answers telephones and directs the caller to the appropriate employee
Take and retrieve messages for various personnel
Greet and direct clients and other visitors to the company in a professional, friendly, hospitable manner
Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
Receive, sort and forward incoming mail and publication.
Forwards faxes by email to all employees and sends faxes to clients, etc.
Prepare and apply postage to all outgoing mail, coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
Maintains an orderly reception area
Assists with other related clerical duties such as needed
Responsible for the day-to-day operations of the organization (including, general up keep in the suite and overall maintenance of all office equipment
Other functions may be assigned as business conditions changes and by management from time to time

Requirements and Qualifications:
Possess excellent verbal and written communication skills and exceptional interpersonal communication skills
Demonstrate ability to operate and manage a high volume phone system
Ability to effectively establish rapport, present information and respond to questions from managers, employees and clients
Proficient computer skills, in particular Microsoft Office suite
Ability to multi-task and maintain organization in a fast paced, changing environment
Ability to write reports and business correspondence