Wednesday, 21 February 2018

Job Opportunities at OIKOS EAST AFRICA, Administrative Office Support / Intern

Arusha Mjini Arusha
Based: Arusha and Oikos East Africa Field Stations according to the needs

Department: Administration
Supervisor (Responsible of Management & Planning): Country Administrator of Istituto Oikos, and Administrator of Oikos East Africa

Working hours per week: 45 Working days per week Time schedule per day: from Monday to Friday. Saturday only if requested by Supervisor
Duration: 1st March to 31st May 2018


General Administrative Duties

Receive and transfer phone calls, distribute messages and mails;

Make photocopies and support in the production and dissemination of various documents, notes, brochures and papers;

Ensure the safe storage and proper use of all equipment;

Process Mission Orders’ requests in accordance with mission procedures; 

Translate letters/documents from Kiswahili to English and vice versa; 

Scan and duly file accounting documents on a monthly and project-by-project basis; 

Maintain the Administration Department documents in good order, archiving them in proper files; 

Separate and organize the financial documentation and the proofs of expenditures in separate files according to the project and the budget line;
File contracts in the proper folders;

Prepare and update the server archive with digital copies of all the signed contracts; 

Preparation of telephone vouchers for Oikos East Africa staffs.

Inventory Management Duties

Maintaining the equipment book, registering all the movements; 

Assist the Logistic Department updating the Inventory Data Base of Oikos East Africa; 

Support Mkuru Trust Training Centre MTTC in inventory check and inventory Data Base as scheduled;

Performing all other related duties that may reasonably or exceptionally be required to ensure the smooth operation of Oikos East Africa's work.

Minimum requirement to be a holder of Diploma in accountancy, procurement, economics or related with at least 2 years of working experience; 

Good command in advance computer skills with an emphasis on Ms Word, Ms Excel and email; 

Must be able to communicate well in English and Kiswahili both verbally and in writing;

Excellent communication and presentation skills in English and Kiswahili for general communication and briefing/reporting;

Good interpersonal skills, time management, initiative, reliability and stress management;

To be committed with environmental preservation, according to the NGO mission.

All applicants are invited to submit their updated CV,relevant Certificates and application letter to the email address or to deliver the documentation required in a close envelope to the address:

Human Resource Manager
Oikos East Africa
Haile Selassie road no. 12,
house plot 165
P. O. Box 8342, Arusha