Procurement and Logistics Officer at The Belgian Development Agency (BTC) May 2018



JOB TITLE: PROCUREMENT AND LOGISTICS OFFICER  KIGOMA PROJECTS CLUSTER
DUTY STATION: KIGOMA WITH TRAVELS TO THE DISTRICTS
CONTRACT DURATION: 24 MONTHS (RENEWABLE) WITH A 6-MONTH PROBATION PERIOD
CONTRACT START DATE: AS SOON AS POSSIBLE

The Belgian Development Agency, ENABEL, mobilizes its resources and its expertise to eliminate poverty in the world. ENABEL contributes to the efforts of the international community and works towards a society that provides present and future generations with sufficient resources to build a sustainable and fair world.

The KIGOMA Projects CLUSTER's coordination team is based at the Kigoma Regional Secretariat, and is led by National Project Coordinators from RS office and Enabel International Project Managers. ENABEL seeks to recruit its procurement and logistics officer, for the Support Services Unit of the KIGOMA PROJECTS CLUSTER.

Major Roles and Responsibilities:

PROCUREMENT:

Prepare the procurement and purchase plan for the projects on a yearly and quarterly basis and coordinate its implementation; Establish technical specifications in collaboration with the requesting projects; Ensure that all furniture, equipment and services purchased are cost effective and of good quality (value for money); Explore the market and establish contact with suppliers and potential suppliers; Negotiate and Establish framework contracts. Maintain a database with a price list for routine purchases and services; Advise responsible staff on specifications templates and procedures with regard to procurement.
Align, motivate and sensitize stakeholders to implement and follow the procurement and logistic procedures

FLEET MANAGEMENT:

Ensure fleet management: registration, insurance, maintenance, fuel monitoring, itineraries report, log book review, Ensure that vehicles and drivers have all documents required to circulate. Supervise Drivers Follow-up of log records, analyze and alert supervisors on misuse, propose corrective measures. Coordinate transport for all ENABEL staff, government officials and consultants in an efficient and cost effective manner.

DOCUMENT ADMINISTRATION and IT:
Establish an inventory of the Projects and keep it up-to-date. Keep a register of all requests (PSR), purchases (stock), investments (Inventory) and contracted services; Establish all Administrative documents (Requests for prices, Evaluation Reports) related to the procurement and logistics of the projects; Ensure that all assets are insured on time; Support Bidding process above 25.000 Eur. (invitation to tender, notification, award etc), and follow-up tenders administration. Manage IT, outsource services if required

Profile required:
University degree in Procurement and/or Logistic Management and/or related studies; Any other Procurement relevant courses will be of an added advantage. Minimum of 5 Years proven experience in working with tendering procedures and logistic issues; Preferably, 5 years of a similar type of job in an international cooperation agency or NGO. Ability to write and identify material technical specifications; Good knowledge of quality and safety standards; Excellent language skills in English, both written and spoken; Pro-active and integrity and a positive attitude; Self-sufficient, Mature, good communication skills; Good knowledge of software and database applications (MS Word, Excel and Access and Outlook) and learning ability for new innovative tools (shared servers, e-filing, ERP-system...); Able to work under stressful conditions; Flexibility to go on regular field missions.

ENABEL will offer a competitive salary package, relocation bonus, medical insurance for staff, spouse and biological dependants. plus a 14th Month package.

Deadlines for application: 4pm on June 1st, 2018

Detailed Terms of Reference can be viewed at https://btctanzania.wordpress.com/: and applications must include:
1. Maximum 1 page signed cover letter explaining why you consider yourself to be the best fit for the position;
2 A CV indicating your relevant skills and experience:
3. Copies of relevant certificates.

Send applications by registered mail to Enabel-Belgian Development agency P.O.Box 24 Kigoma Region secretariat office or apply by email. Letters and emails should clearly indicate the position you are applying for on the envelope or for emails in the Subject line and sent to an e-mail (max 2 MB) to recruitment.tza@enabel.be  

Late applications will not be considered.

Only short listed applicants will be notified.

Source: The Guardian May 09, 2018