Saturday, March 9, 2019

Programme Associate Job at UN Women (UNW) Tanzania

Job Description
Agency UN Women

Title Programme Associate

Job ID 21793
Practice Area - Job Family
Vacancy End Date (Midnight New York, USA) 19/03/2019
Duty Station Dar es Salaam, Tanzania, United Republic of
Education & Work Experience C-HS Graduate or Equivalent - 6 year(s) experience
Languages Required: English, Swahili
Grade SB3
Vacancy Type Service Contract (SC)
Posting Type External
Bureau Africa
Contract Duration 1 Year
Open for Tanzania Nationals and Tanzanians in Diaspora Onl

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality are translated into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts while building effective partnerships with civil society and other relevant actors.

UN Women in Tanzania is implementing its Strategic Note (2017-2021), under which one of the priority areas is women’s leadership and political participation. The Women’s Leadership and Political Participation Project, (WLPP) (Wanawake Wanaweza) Phase II (2017-2021) builds on Phase I (2014 – 2017), promoting gender equality and the empowerment of women as per UN Women’s global mandate and supports the Government of Tanzania as a Member State to the United Nations to implement international standards, providing suitable technical and financial assistance. The second phase of the project aims at achieving the overarching goal/impact “Women lead and participate in decision-making at all levels”. The project is also in line with the UNDAP II Outcome “Women and girls increasingly participate in political and public life and are elected to leadership positions”; the UN Women Global Flagship Programme Initiative on Women’s Political Empowerment and Leadership; the National Gender Policy, the SDGs (in particular, Global Goal 5 dedicated to ‘achieve gender equality and empower all women and girls’), CEDAW and other international and regional commitments, such as the African Union Agenda 2063.

Reporting to the Programme Specialist – Leadership, Political Participation and Governance (LPPG) the Programme Associate works with and provides support to the LPPG team in the development and implementation of effective Programmes consistent with UN Women rules and regulations. S/he contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the LPPG Programme team, government, donors and civil society organizations ensuring successful UN Women Programme Implementation under LPPG portfolio.

Duties and Responsibilities

  1. Provide administrative and logistical support to the formulation and management of LPPG Programmes
  2. Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
  3. Provide technical guidance to the CO and executing agencies on routine delivery and reporting of programme supported activities and finances;
  4. Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
  5. Review programme data from programmes/ projects for the CO website;
  6. Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
  7. Provide administrative support to the financial management of the LPPG Programme Unit
  8. Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
  9. Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
  10. Review financial reports; prepare non-PO vouchers for development projects;
  11. Process payment for consultants;

Maintain internal expenditures control system;

  1. Create requisitions in Atlas for development projects; register good receipts in Atlas;
  2. Assist in the preparation and follow up of cost-recovery bills in Atlas.
  3. Provide administrative support to the LPPG Programme Unit
  4. Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
  5. Make travel arrangements for the Programme Team, including travel requisitions and claims;
  6. Prepare public information materials and briefing packets;
  7. Assemble briefing materials and prepare power-point and other presentations.
  8. Provide administrative support to Resource Mobilization
  9. Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts;
  10. Organize, compile and process information from donors, CO, and programme team, as inputs to various databases and documents.
  11. Facilitate knowledge building and knowledge sharing
  12. Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
  13. Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Respect for Diversity;
Awareness and Sensitivity Regarding Gender Issues;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.
Good knowledge of programme management;
Ability to administer and execute administrative processes and transactions;
Ability to create, edit and present information in clear and presentable formats;
Ability to manage data, documents, correspondence and reports information and workflow;
Strong financial and budgeting skills;
Strong IT skills.

Required Skills and Experience 
Completion of Secondary Education is required;
Bachelor’s degree in Business or Public Administration is an asset.

Six (6) years of progressively responsible experience in administration or programme management/support;
Experience in working in a computer environment using multiple office software packages;
Experience in the use of ATLAS is an asset;
Experience in supporting a team.

Fluency in English and Swahili is required
Knowledge of the other UN official working language is an asset.

Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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