Monday, April 8, 2019

Senior Procurement Officer Job at Baylor Tanzania (BIPAI)

Senior Procurement  Officer Job at Baylor Tanzania (BIPAI)

Senior Procurement  Officer

Location: Mwanza

Position Summary:

The Senior Procurement Officer is responsible for all purchasing functions, including evaluating and qualifying Suppliers/vendors; placing and tracking orders; ensuring timely and accurate delivery of goods; soliciting and analyzing quotes.

Duties and Responsibilities

  • Work collaboratively and negotiate and engage with stakeholders and suppliers regarding new projects, supplies and initiatives and advise of impact of change on purchasing and production activities.
  • Stay current and up to date on any changes that may affect the supply and demand of needed products and materials and advise management and procurement officer of any impact.
  • Attend meetings and update management on issues or concerns, in particular when there is a risk which could prevent the organization meeting client demands or where there are over capacity concerns.
  • Deliver briefs, updates and reports as and when required.
  • Develop creative and innovative procurement processes.
  • Develop ideas and strategies to improve operational efficiency of the procurement department
  • Ensure continuous supply of required goods and materials and communicate any supply problems which may pose a risk or impact on organization operations
  • Build, maintain and manage supplier relationships and ensure good communication.
  • Establish and or renew maintenance contracts for all the project equipment and ensure that these contracts are timely implemented;
  • Develop supply base, providing vendor listing for the supply of goods and services
  • Solicit for quotations for the project’s supplies/equipment requirements both locally and internationally
  •  Supervise and evaluate performance of the  procurement officer and store keepers and provide periodic feedback on their performance
  • Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation
  • Conduct purchasing functions in accordance with approved policies; Evaluate supplier’s performance; Preparation, review and clearance of documentation (evaluations, requests for awards, purchase orders and contracts for services)
  • Negotiate terms and conditions of purchase to ensure efficient and timely delivery of service;
  • Establish re-order levels in liaison with departmental heads;
  • Maintain an update of prices for the project’s common purchases/supplies
  • Compile and maintain a schedule for placed orders status and ensuring that purchase orders have been dispatched;
  • Follow up and process supplier’s payments;
  • Compile and maintain approved supplier’s log for both local and international supplies;
  • Follow up customs clearance and arrange warehousing, delivery and clearance;
  • Carry out any other duties that may be assigned to him/her by the Executive Director

Qualifications / Skills

  • The candidate must possess a minimum of a Bachelor’s Degree in Business Administration Procurement and Supply Chain Management or specialized in Procurement and Logistics and Possession of professional qualification i.e. CIPS and 3 years related experience in purchasing,  and logistics management;
  • Possession of professional qualifications
  • Experience in bio-medical procurement is an added advantage;
  • Good communication skills;
  • Knowledge of purchasing procedures;
  • Strong computer skills with knowledge of supplies and stock management;
  • Ability to make judgment and decisions in accordance with the established policies and procedures;
  • Highly organized, detail-oriented and self motivated;
  • Ability to prioritize and handle multiple tasks simultaneously;

How to apply:

If you are qualified and wish to join Baylor – Tanzania, Apply in confidence by submitting an application letter, a detailed CV, relevant copies of your certificates, and the names and contact information for three referees should be addressed to:

Executive Director,

Baylor College of Medicine Children’s Foundation – Tanzania

P.O. Box 5208

Mwanza, Tanzania

An electronic copy of ONLY the application letter and CV should also be sent via email address: 

Application should reach Baylor – Tanzania no later than April 17th, 2019.

Note: Only short-listed applicants will be contacted.

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