Tuesday, April 9, 2019

Procurement Officer at Shanta Mining Company Limited - Songwe

Procurement Officer at Shanta Mining Company Limited - Songwe
Job Title: Procurement Officer

NLGM seeks to employ Procurement Officer Technician based at Shanta Mine (NLGM) Songwe Tanzania. This role reports to Procurement Superintendent and the role holder will be accountable to provide a material supply service in respect of expediting Purchase orders to site,expediting goods delivered from freight forwarders to ensure they reach site according to stipulated lag times deliver in accordance with NLGM health and safety standards and procedures. This is a permanent role, with the work roster being (6) weeks on and (3) weeks off.

The role holder has the following accountabilities and authorities:

  • Prepare bids, technical specifications, and contractual agreements.
  • Issuing enquiries to supplier and finalize the adjudication for approval
  • Ensures the timely delivery of quality goods at the lowest possible cost:
  • Conducts a comparative analysis on supplier prices.
  • Participates in the selection of suppliers based on a criterion
  • Complies with the Company (SMCL) purchasing procedures and regulations
  • Reviews and evaluates the performance of the suppliers
  • Processes the necessary clearance documents in collaboration of freight agent
  • Closely liaising with the clearing agents
  • Ensures the proper management of procurement department operations in the absence of the Head of department:
  • Carries out all necessary procurement activities
  • Ensures the proper processing of assigned customer orders
  • Verifies quantification of orders
  • Verifies that the required order is within the agreed budget
  • Coordinates the Sales and Dispatch officers when processing the orders
  • Assist stores in getting delivery invoice from the service provider and forwarded to accounts for action.
  • Filing all Purchase orders raised in respective PO number and obtaining acknowledgement of receipt of order from the supplier.
  • Perform any other tasks as assigned by the Procurement manager in daily bases.
  • Maintain purchasing reports and prepare purchasing statistics for month end reporting.
  • Monitor Supplier performance and lead times and liaise with Inventory Controller with regards to changes to Min/Max levels if required 


  • Obtain a delivery date from the Supplier and recording of such information on the expecting reports
  • Expedite overdue orders from the Suppliers and record the correct revised delivery dates.
  • Notify the Freight Forwarder on order picking arrangement and expedite goods to be collected and dispatched to site and track all the necessary documents for record keeping.
  • Liaise with Supplier, Freight Forwarder at country of origin as well as country of destination to ensure that all documentation required for issues are in order
  • Obtain all documentation relevant to the container and keep on file until container is received on site.
  • Expedite container from Port of dispatch to Port of destination and then to site
  • Expedite issues with the relevant parties and ensure that goods are released from port of destination within two weeks of receipt.
  • Keep a record of all reasons for delay at Port of destination and take corrective action when required.
  • Liaise with stores for immediate off-loading of the goods once arrived on site to avoid standby charges and container warfare.
  • Keep the expediting report up date
  • Provide all delivery information to the end user relating to any changes on delivery schedules
  • Daily communication and information flow between the warehouse section and the freight forwarders, transporters, customs and involved agencies
  • Keep record of all containers and ensure containers are uplifted on a regular basis. Control all demurrage costs involved with containers.
  • Recommend the purchase of containers when circumstance require
  • Escalating and communication of delivery issues to management. 

Relationships with Suppliers and Customers:

  • Communicate with supplier on purchase queries and provide advice where possible.
  • Resolve queries from internal and external sources.
  • Inform originators of Purchase requisitions of the arrival of the respective orders on site.
  • Liaise with all concerned parties to ensure that containers are de-stuffed regularly.
  • Visit Freight Forwarder companies on a regular basis to ensure that no unnecessary delays/costs are being incurred. 


  • Complying with Company health and safety standards and procedures.
  • Ability to analyze problems and strategize for better solutions
  • Ability to negotiate, establish, and administer contracts
  • Excellent verbal and written communication skills
  • Ability to multitask, prioritize, and manage time efficiently
  • Accurate and precise attention to detail
  • Ability to work well with management and staff at all levels
  • Goal-oriented, organized team player. 


  • Tertiary qualification in Purchasing/Supply Chain.
  • Must be in possession of a Tanzanian driver’s license
  • Must be registered with Procurement and Supplies Professionals and Technicians Board (PSPTB) 


  • 3 Years working experience in purchasing operations, as Buyer and expeditor. Dynamic knowledge and understanding of the Supply chain, Freight Forwarding, destination inspection and the Mining environment.
  • Experience in computerized Inventory management and purchasing techniques
  • High level of computer skill (MS Word, Excel, Power Point and outlook). 

How to Apply
Send all CV’s/Resume’s to:
Human Resources Manager,
Shanta Mining Company Limited,
P.O.Box 79408,
Dar es Salaam.
EMAIL: Recruitment@shantagoldltd.com

Please forward applications before 15th April, 2019

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