Friday, 23 August 2019

Job Opportunity at Pyxus International, Office Administrator


Office Administrator 

Company:

Pyxus International, of which Pyxus Agriculture Tanzania Limited is a subsidiary, is a global agricultural company united behind a common purpose – to transform people’s lives so that together we can grow a better world. With 145 years’ experience delivering value-added products and services to businesses and customers, we are a trusted provider of responsibly-sourced, independently- verified, sustainable and traceable products and ingredients.

Pyxus Agriculture Tanzania Limited has acquired an Edible Oil mill and Refinery in Dodoma.As part of its diversification strategy and is now recruiting for key positions for this venture. The successful applicant for this role will be sitting in the engine of growth as we shape our future together.

Job Summary:

This job profile provide information about administrative and secretarial services and support to the Pyxus Agriculture Tanzania Ltd Executive Management and related personnel daily in line with PAT Administrative and Secretarial SOP’s

What will the job do:

To provide administrative and secretarial services and support to the Pyxus Agriculture Tanzania Ltd Executive Management and related personnel daily in line with PAT Administrative and Secretarial SOP’s

OFFICE MANAGEMENT AND CONTROL

Coordinates the office and provides administrative and secretarial service and support to Pyxus Agriculture Tanzania Ltd Directors, Managers, Customers and visitors daily as per relevant instructions and in compliance with PAT Administrative SOP’s OFFICE MANAGEMENT AND CONTROL
Monitors Human Resources Services, Creates non Sunflower invoices and requisitions for office use and responds to Audit queries as per Line Manager instructions and PAT Financial SOP’s
Receives, compiles, requests, issues and oversees First Aid Medicines for Factory requirements and keeps sick sheet records daily;


CUSTOMER LIAISON AND SERVICE

Coordinates and organises travel requests, quotations, purchase and payment requisitions for air bookings and charters in line with Pyxus Agriculture Tanzania Ltd Travel and Financial SOP’s
Organises and arranges invitation letters, air travel, accommodation and social activities for PAT Directors, Managers, Customers and visitors as per relevant instructions Supervises, controls and ensures the integrity of the Quality Assurance analysis and reports for the Company and Customers in line with International edible oil and animal feed standards, Pyxus International Inc. and Pyxus Tanzania SOPs


BUSINESS VISAS, WORK AND RESIDENCE PERMITS

Schedules, organises, administers and monitors business visas/ work and residence permits for relevant personnel in Pyxus Agriculture Tanzania Ltd in line with Tanzania Ministries of Home Affairs and Labour Regulations and Act
Arranges business visas for Customers and visitors through the Immigration Authorities in Dodoma;
Processes work permit applications through the Ministry of Labour for expatriates one month before expiry date records on a spread sheet and updates the Human Resources Director;


PETTY CASH & PURCHASE REQUISITION

Accounts for the TShs. petty cash from users daily for approval by Pyxus Accountant and in compliance with Pyxus Agriculture Tanzania Ltd Financial Procedures and Regulations
Ensures that all payment and petty cash documents are well supported, properly filed and achieved daily
Receives, compiles, captures and follow ups SAP Purchase requisition and reservations daily;


STAFF SUPERVISION

Checks staff attendance, sets daily work and objectives, measures employee performance and takes appropriate action through the Human Resources Team
Ensures that the SHE, Security and ISO Policies and Procedures are being implemented and adhered to throughout the Edible Oil Factory Operations in compliance with PAT, SHE, Security, TFDA, TBS and International Standards

Qualifications:

‘A’ Level secondary education (Commercial Subjects) Essential Diploma in Secretarial Duties (NTA level 6) Essential

Experience

Secretarial and administrative experience at a similar level 2 to 4 years Essential

Treasury and Administration 1 to 2 years Essential Financial Systems applications (SAP System) 1 to 2 years Essential

Knowledge Areas

Secretarial and administration duties Essential Customer and visitor relationships Essential Computer literacy Essential Tanzanian Immigration knowledge Desirable

Skills

Interactive and interpersonal skills Essential Verbal and written communication in English Essential Public and Customer relations skills Essential

Computer literacy Essential

Analytical, problem solving and ability to coordinate and organise Essential

The Human Resources Director
Pyxus Agriculture Tanzania Limited
P.O. Box 1595
Kingolwira,
Morogoro, Tanzania

NB; All applications should be sent to the HRD’s office.


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