Saturday, November 2, 2019

Job Opportunity at HPSS, HR and Administration Assistant

HR and Administration Assistant  

The Health Promotion and System Strengthening (HPSS) is the Project operating in all Regions of Tanzania under the framework of Tanzania-Swiss Cooperation. The Project is funded by the Swiss Government through the Swiss Agency for Development and Cooperation and it is implemented by the Swiss Tropical and Public Health Institute (Swiss TPH). Through the HPSS Project, the Government ofTanzania (GoT) is supported to strengthen the health system by implementing innovative approaches, which are tested jointly with the Government for adoption at the national, regional, district and community levels.The Project has been implemented in phases; phase one started in 2011 and completed in 2015, which was succeeded by the second phase from 2015 to July 20l9.The Project is now entering the phase 3 which is the exit phase with a goal of providing Technical Assistance to the GoT for the nationwide implementation of iCHF.Jazia PVS, HTM systems and Health Promotion approaches, as well as contributing on supporting implementation of MoHCDGEC strategy for digitisation of the health system. In the exit phase, the development, discussion and dissemination of evidence is of crucial importance for the successful completion of the project. In this respect, Project will implement key strategic evaluation and operational research activities to generate evidence to further inform the GoT on development of health insurance, supply chain and management of health commodities, health technology and physical infrastructure management as well as health promotion and disease prevention.

The Project is looking for the qualified professional to fill in the position mentioned hereafter:

HR and Administration Assistant (1 Position)

Reporting to: Chief Finance and Admin Officer

Location: Dodoma

Level of Engagement: Full-time

Duration of engagement: I year.

Aim of the job

Human Resources and Administration Assistant is required to support the administrative and human resources tasks of the Project. The Human Resource and Administration Assistant reports to the Chief Finance and Admin Officer and he/she is assisting the CFAO on daily Project human resources and administrative issues. The officer is responsible for ensuring smooth operationalization of Project activities by providing advice, guidelines, updates of labour laws of the country and managing personnel affairs.

Main Tasks

  • Assist the facilitation of the recruitment, selection and hiring process which includes but not limited to, advertising vacant positions, screening CVs, shortlisting and conducting interviews;
  • Assist in arranging orientation of new Project staff and facilitating the exit process for terminated/resigned staff;
  • Maintenance and updates of Employee personal file and records;
  • Provide assistance to the CFAO on Industrial Relations matters as and when required;
  • Assist counselling and guidance to staff on company policies and procedures;
  • Timesheet management and ensuring that staff submits timely;
  • Leave administration (receiving leave forms and processing for approval);
  • Ensure compliance in all aspects of HR related functions and ensure relevant documentation is evident;
  • Provide support to CFAO with performance management process, as and when required;
  • Provide support to CFAO in facilitating and process of Continuous Education Plan, workshops and training to all Project staff as per Swiss TPH policies.
  • Assist FAO on checking the Payroll.
  • Administer Project employee benefits.


  • BA, BBA in Human Resources Management/Administration
  • 3 years’ experience in managing and administering human resources and office business processes.
  • Conversant with HR policies and processes and Tanzania labour laws and regulations.
  • Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and human resource information system software.

Application should be accompanied with:

A well-typed CV;
Certified copies of relevant certificates;
Names of at least three (3) referees from previous jobs (line managers) with reliable contacts;
Contact address during daytime (Postal Address,Telephone, e mail and Fax)

Send your application to the following address:

Chief Finance and Administration Officer,
Health Promotion and System Strengthening (HPSS) Project,
P.O. Box 29,


Online application via email: and, or Only short listed candidates will be contacted.

DEADLINE: The deadline for submission of application is on 8 November, 2019 at 16.00 hours.

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