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Job Opportunity at The Small Things, Families and Futures Coalition HR + Administrative Specialist

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Small Things

Key Responsibilities:

This role is primarily responsible for the HR + administrative support needed by the coalition, as well as providing training and coaching on HR + administrative skills to coalition members. Please see www.thesmallthings.org/ffct for more details on the coalition project.Administrative Support, HR + 


Operations (40%)

  • Oversee registration of the coalition as an independent entity in Tanzania when necessary
  • Implement operational systems, processes and policies
  • Oversee all aspects of HR function and ensure all personnel files are updated with current employee information, CVs and performance review documentation
  • Make sure the staff health insurance is active and up to date
  • Supervise the office routine and hygiene
  • Work with advocates on organization compliance (visa, case, HR and legal matters)
  • Compile weekly Monday minutes
  • Manage staff calendar
  • Enter staff objectives into excel and share with all the staff
  • Operate office equipment and maintain necessary office services
  • Appraisal timeline management and distribution of forms
  • Assist with hiring and recruitment of staff
  • Oversee committees and address
  • Assist executive director as needed


Training + Specialist Work (60%)

  • Spend 2 days per week travelling to different sites to consult on HR + administrative support
  • Spend 1 day per week providing training/consultancy at the hub site to organizations looking for HR or administrative support, as needed
  • Work with Capacity Building Coordinator and Coalition Manager to create HR + Administrative toolkits


Required Candidate Qualifications

  • HR or administrative background and relevant experience
  • Fluent spoken and good written English
  • Comfortable using Google Drive and Google Docs/Word and Google Sheets/Excel
  • Extensive cross-cultural experience
  • Able to handle conflict and mediate between groups with competing needs


How to apply

Please send your resume/CV and cover letter to reubensamwel@thesmallthings.org. Due to the large number of applications we generally receive, we regret that we are unable to personally respond to every applicant.

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